The short answer
Update your website first, then send one short message with the link and the changed item only. This post gives you the system plus message templates.
Change panic spreads in chats. Five versions of a new time float around. One updated site plus one short message keeps every guest on the same page.
Key Takeaways
1. Update the site first so the link always holds the latest truth.
2. Send one short message with the changed item and link only.
3. Pin the message in family chats.
4. Call suppliers and entourage directly.
5. Keep the updated page for photo context after.
Update order to copy
1. Edit the site section with new time, venue, or map link. Add an updates note at the top with date.
2. Send one message: Update for Feb 14 wedding. Ceremony moved to 4 PM at [venue]. Details here: [link]. Please recheck before traveling.
3. Pin the message in family and barkada chats. Ask one admin per chat to repost once in the morning.
4. Call the coordinator, photographer, host, and drivers directly with the same line.
See also our guide on sharing your wedding website.
Rain plan wording to copy
Rain plan active. Ceremony moves to the covered hall at the same venue at 3 PM. Reception stays as planned. Updated maps here: [link]. Please arrive 45 minutes early.
Why it works: decision plus same time plus link. No weather debate inside.
Venue change wording to copy
Venue update. Reception moves to [new venue with address] at 6 PM. Ceremony stays at [church]. New maps here: [link]. Shuttle pickup moves to the new lobby at 5 PM.
Why it works: old versus new stated once with maps. Drivers adjust fast.
Frequently Asked Questions
Should we delete old messages with wrong details?
Leave old messages but reply to each with the update link once. Deleting creates gaps where guests saw different versions.
How late is too late to change?
Change venues up to 3 days before with full calls. Change times up to 1 day before with pinned messages. On the day, let the host announce and ushers guide.
Who sends the update?
One sender only, ideally the coordinator. Five senders create five versions. One voice keeps facts clean.
Conclusion
Site first, one short message, one pinned post, direct supplier calls. Practice this order once and change days stay calm.
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